"Dirty Dozen" - Registration

1. What is the project supposed to achieve?
The day of Visions, the registration table is organized and everything runs efficiently

2. Who is the customer?
Filmmakers and scholars that attend the festival to present their work

In a way, the volunteers who dedicate their time to the event are my customers as well, as they will be expecting me to have my shit together.

3. What are the deliverables of the project?
A registration table that is organized, and therefore a group of people whose visit to Visions5 is an amazing experience.

4. What is the budget?
The budget will be about $210 for the badge holders and lanyards, judging by past Visions budgets.

5. How long will it take?
About 12 weeks, starting with week 2 on the schedule

6. What specific skills are needed?
Organizational skill, time management, orderliness, commanding presence and voice, respectability, preparation skills (i.e. ability to make legible lists, ability to communicate with all partners/anyone helping my ideas and come up with solutions to questions/problems)

7. What special resources are needed?
- Volunteers

- Physical badges/holders, lanyards, bags (?), badge vouchers, program guides

8. Who is working the project? What is each person's job?
Me - set up online registration for filmmakers/scholars/attendees, communicate with and prepare badges for everyone attending the event, set up E-tix for people to purchase badges, create spreadsheets to keep everything organized, lead volunteers through event

Ashley Marshall - find and organize volunteers

Rob - signs for event, keep water/food stocked during event, cleaning (trash, recycling, etc), parking plans/execution

Adam Getz - oversee all operations

Volunteers for the day of to help operate registration table

9. What is the schedule?

• Week 2- email Sandra F Jackson about setting up a meeting to discuss E-tix
• Week 3- set up an excel file with different sheets for passes; presentation to class on what I'm doing now to prepare
• Week 4- set up meeting with Sandra Jackson, Shannon, and Adam G to discuss E-tix, and from there figure out how much money Visions will receive from badges post-event; create registration blurb on website w/ creative dept; set up emails so website registration and confirmation emails will be sent directly to me
• Week 5- publish website registration, maintain all spreadsheets
• Week 6- order any additional badge holders/lanyards; put Indiegogo list in my spreadsheet; get numbers from Sandra
• Week 7&8- email all individuals who will receive comped badges, i.e. Indiegogo winners, professors, other people who submitted to Visions, volunteers, etc.
• Week 9- spring break - maintain all spreadsheets
• Week 10- make sure volunteers are all arranged appropriately for the day of; set up a night to stuff bags w/ hospitality coor
• Week 11- meet w/ Sandra about registration lines; email people about 1 hr/1 take sign up; finalize badges w/ art dir
• Week 12- finish any fulfillments left (as I assume there will be a few)
• Week 13- finish any fulfillments left; final update to spreadsheets about badges, purchases, etc. 
• Week 14- Visions week! organize badges with names and stuff in holders; create quick and easy check-in w/ hospitality coor; train all volunteers; execute registration plan; set up and clean up all registration materials pre- and post-event

10. What are the risks? (Small vs. large impact, likely vs. unlikely)

• Large impact, likely: the printer messes up the day I go to print out all names/stickers for the badges; materials don't come in on time; website registration crashes and no one notices; registration software crashes the day of
• Large impact, very possible but not likely: We don't get enough volunteers for the day of the event
• Large impact, unlikely: I or someone else loses/misplaces all the badges right before the event; not enough people attend the event for us to make the money we are expecting
• Small impact, likely: I have a hard time keeping up with all spreadsheets and information that needs to go into them
• Small impact, unlikely: there is a disgusting storm the day of the event and it makes everything a mess/1000x harder to keep up with and organize

11. How will you communicate with your team?
I feel that I make a very good leader because I have really good communication skills. I am also approachable, so people are usually not afraid to ask me questions and feel comfortable looking to me for guidance. Therefore, I will remain firm in my team and make sure everyone is completing all tasks, but I will stay relaxed so they still enjoy themselves.

12. How will you determine if the project is successful?
If all problems that may arise the day of are handled properly and efficiently; if everyone who attends Visions5, be it students/filmmakers there to watch and hear the event, filmmakers and scholars there to present their work, film department faculty members, the volunteers, or even the Visions staff, enjoy their time spent and look back on their experience with registration fondly (or at least without contempt); and if I don't end this semester with a head full of gray hair, then the project was successful.